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Program Facilitation Unit

Mrs. Munira Musabayeva

POSITION TITLE: Administrative Associate

BUDGET CODE: PFU-CGIAR (70%); ICARDA (30%)

CLASSIFICATION: GS (SSP5)

DUTIES AND RESPONSIBILITIES:

  • Correspondence with external partners including maintenance of incoming and outgoing mail and documents;
  • Liaison with the CGIAR Centers’ offices in the framework of the PFU;
  • Promoting and supporting team collaboration through effective communication processes with all staff of the PFU;
  • Coordination of staff recruitment processes and advising on recruitment policies and practices;
  • Monitoring and coordination staff contracts including contract renewals and consultancies;
  • Coordination of staff performance management processes;
  • Advising staff on legal, policy and administrative requirements of employment based on ICARDA’s HR policies and practices;
  • Assisting the Head in provision of counseling, coaching, compensation and benefits, staff leave administration, etc.;
  • Maintaining up-to-date staff database for medical insurance and other purposes;
  • Scheduling and organizing internal coordination meetings, writing minutes and maintaining records of these meetings;
  • Scheduling appointments for the Head, Deputy Head and other scientists with local government, donors agencies, embassies, research institutes, universities and other partners;
  • Arranging and welcoming visitors to the PFU premises;
  • Maintaining information on PFU contacts (database), activities, events and visitors;
  • Carry out any other administrative responsibility assigned by the Head, PFU and Regional Coordinator.

See also